Published
January 21, 2020
Location
St. Louis, United States of America
Category
Job Type

Description

POSITION SUMMARY:  Our client is seeking an Office Manager to provide administrative support to professional staff in a variety of functions.  This role’s responsibilities will be divided as follows:  55% Office Management, 25% Accounting,  20% Human Resources.  Working under the VP/CHRO with limited supervision, essential qualities of the ideal candidate include professionalism, organization, confidentiality and reliability.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Manage multiple executive calendars including scheduling, including CHRO, CEO and CFO.
  • Prepare monthly reports and Board materials.
  • Serve as company liaison with leaders, employees, board members, building management and vendors.
  • Plan and execute company and board activities and events including travel and catering where required.
  • Ensure efficient and effective office operations including supplies, communication, visitors, shipments and equipment.
  • Process bi-weekly payroll including taxes along with benefit and 401K transactions.
  • Process accounts payable, bank deposits and journal entries.
  • Manage financial payments relating to Board activities.
  • Oversee property and casualty insurance including compliance.
  • Verify employee expense reports and manage corporate credit card program.
  • Track and submit professional fees and charitable contributions.
  • Support the scholarship program including preparing applications for review, arranging events and tracking recipients.
  • Assist Human Resources with wellness programs and benefit plan administration.
  • Serve as HR system administrator and assist users with reports and data requests.
  • Confidentially manage and file various types of employee agreements and communications.
  • Maintain organizational charts and other presentation materials as assigned.

POSITION QUALIFICATIONS:

  • Bachelor’s degree in business administration, accounting or communications preferred.
  • 5 years of experience in an administrative managerial role.
  • Proficiency with all Microsoft Office software including Word, Excel, PowerPoint and Outlook.
  • Professional level communication and interpersonal skills.
  • Strong time management skills with the ability to organize and prioritize with exceptional attention to detail.
  • Payroll experience strongly preferred with some accounting experience a plus.
  • Ability to effectively analyze and problem-solve.
  • Driven self-starter.

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